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Centurion: Administrator posted by Bidvest Protea Coin

Centurion: Administrator posted by Bidvest Protea Coin

Posted on 2025-08-29 00:00:00

Job Summary

  • Prepare and submit the monthly executive report.
  • Schedule REG21 appointments and coordinate with creditors to ensure timely payment of related invoices.
  • Regularly monitor expiration dates for personnel certifications and update records as required on DMS.
  • Provide administrative support to the DFO for all firearm-related requests, including the issuance and management of firearms.
  • Conduct inspections of company vehicles every Monday to ensure they are in proper working condition and Compile and submit a detailed report following each inspection.
  • In the event of an accident or when repairs are required, I gather all necessary documentation and coordinate with the fleet department to ensure timely and efficient completion of repairs.
  • Handle all matters related to vehicle tags, including issuance, renewal, and replacement as required.
  • Record all closed dockets in the docket book and ensure they are easily retrievable when required.
  • Make sure all closed dockets are stored at AGS.
  • Ensure timely submission of fuel reports, complete with all required documentation, and provide a report.
  • Ordering of stationery and cleaning supplies.
  • Liaise with the procurement department regarding office maintenance requests, such as leaking roofs, electrical plugs, network cables, window tinting, and other related issues.
  • Accommodation, Flight and Bus booking.
  • Attend and Compile weekly Meeting minutes.
  • Assist investigators with technical issues related to their Company equipment (PCs, GPS,3G, and etc) by liaising with the IT department and conducting necessary follow-ups on their behalf.
  • Manage the procurement of chargers, batteries, and other necessary equipment.
  • Process phone upgrades.
  • Requesting data top-up or minutes.
  • Oversee and manage all office printer-related matters, including maintenance, troubleshooting, and ensuring proper functionality.
  • Couriering & collection to and from other regions.
  • Assisting employees with Sage access difficulty.
  • Personnel Files updating and general documentation safe keeping.
  • Indexing, filing and arranging storage of closed dockets.

 
  Preferred qualifications/attributes/skills:

  • Grade 12 or equivalent qualification.
  • Minimum one years’ experience in a similar position.
  • Advanced typing skills.
  • Attention to detail.
  • Excellent written, verbal communication skills (fully bilingual).
  • Dependable, work independently, meticulous and precise (number accuracy is imperative).
  • Advanced Excel skills will be advantageous.
  • Advanced Word skills to create reports and review documents as and when required.
  • Effective communication skills, able to present data insights in a clear and understandable manner.
  • Ability to work under pressure and meet targets.
  • Required to work overtime from time to time.
  • Clean disciplinary, criminal and credit record.
  • Candidates will undergo polygraph and background checks.
  • Own transport.
View Job  Cape Town: Payroll Adminstrator posted by Hire Resolve

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Centurion: Administrator posted by Bidvest Protea Coin

Centurion: Administrator posted by Bidvest Protea Coin

Posted on 2025-08-29 00:00:00

Job Summary

  • Prepare reports, manage records, and handle correspondence
  • Liaise with internal departments and external stakeholders
  • Maintain and manage secure, real-time communication between VIP clients and internal response teams.
  • Ensure timely coordination of outsourced emergency services with live status tracking.
  • Assist in managing client access controls, role-based permissions, and status monitoring in compliance with data protection laws.
  • Coordinate and maintain system logs, action reports, and crisis documentation for audit purposes.
  • Support the consolidation of systems to a single interface by managing VIP client records and workflows.
  • Track and report real-time updates during mission-critical incidents, ensuring service accountability.
  • Serve as the primary point of contact for VIP clients, delivering high-quality administrative and technical support.
  • Prepare compliance documents and audit summaries for client review.
  • Maintain discretion and confidentiality with sensitive information and high-profile client interactions. 


Preferred qualifications/attributes/skills:

  • Matric (Grade 12)
  • Diploma or Degree in Business Administration, Risk Management, Security Studies, or related field.
  • Minimum 2 years in an administrative or operations coordination role, preferably in emergency response, security, or VIP services.
  • Strong organizational and multitasking skills in high-pressure environments.
  • Proficient in using SaaS platforms, CRM tools, or emergency management software.
  • Familiarity with data protection standards such as GDPR, CCPA, and role-based access controls.
  • Excellent communication skills and a proactive, client-focused attitude.
  • Ability to handle confidential information with professionalism and integrity.
  • Experience working with integrated communication hubs or emergency control room environments.
  • Prior involvement in supporting crisis management, business continuity, or global operations.
  • Understanding of trigger-based location sharing, outsourced service coordination, and real-time tracking technologies.
  • Clear criminal record

Click Go Apply to apply online!


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