Gauteng: Financial Administrator posted by Stonebridge HR Solutions

About the Role

The Finance Administrator is responsible for the effective administration and control of creditors, stock purchasing, invoice capturing, supplier reconciliations, inventory support, cash up procedures, and related financial administration functions within the Finance Department.

Key Responsibilities

• Ensuring all invoices are supported by either an approved Purchase Order or agreement (Wanama)
• Ensuring all goods have been received onto the stock management system as required
• Ensuring all goods and services are received at the correct value as per approved Purchase Orders or agreements
• Capturing invoices on Wanama and preparing import to Pastel for Management Accountants to approve. Updating interfaces between Wanama, Opera C Pastel.
• Capturing non-stock related invoices into the accounting system with the correct general ledger allocations.
• Ensuring all services have been rendered through sign off of invoices by responsible HOD where applicable.
• Reconciling supplier accounts monthly against supplier statements.
• Following up and resolving supplier reconciliation variances timeously.
• Assisting with supplier payment packs and payment preparations.
• Maintaining good supplier relationships from an accounting perspective.
• Maintaining all creditor-related records and documentation in an orderly filing system.
• Assisting with completion of credit applications and maintaining supplier documentation and agreements.
• Assisting with annual financial year-end procedures and external audit requirements.
• Petty cash recon to be completed. You will not issue or receive cash.
• Verifying stock counts and assisting with inventory controls where requested.
• Assisting with financial reports, reconciliations, journals, and ad hoc administrative duties as requested by Senior Management.
• Checking cash up procedures, House accounts as per SOP, Checking credit card transactions from bank to Opera

Requirements

• Minimum of 3-5 years’ work experience in bookkeeping (Essential)
• Experience with stock management and procurement processes (Essential)
• Experience with audits and financial controls (Desirable)
• Matric (Essential)
• Diploma or advanced certificate in Finance, Accounting, or Bookkeeping
• Maintaining bookkeeping and accounting processes, procedures and controls in hotel/s
• Internal audits and annual audits in hotel/s
• English proficiency (Essential)
• Computer literacy of MS Office, Pastel/Similar Accounting Package (Essential)
• Basic financial acumen (essential)
• Knowledge of Stock Management and Financial Systems (Essential)
• Strong reconciliation, numerical skills administrative and filing skills
• General understanding of the hotel industry.
• Working knowledge of creditors, stock management, and accounting procedures.
• Understanding of bookkeeping processes, financial controls, and audit requirements.

Qualifications

No formal qualifications mentioned in the original job description.