North Coast: Lodge Facilities Coordinator posted by HotelJobs

About the Role

A premier safari lodge is seeking a skilled Facilities Coordinator to join their operations team in a world-class hospitality environment. As a key member of the team, you will be responsible for ensuring the smooth day-to-day operation of the lodge’s facilities, maintenance, security, and fleet. You will work closely with various stakeholders to ensure that the property remains safe, compliant, and maintained to the highest standards.

Key Responsibilities

• Coordinate preventative and reactive maintenance across the lodge.
• Conduct routine inspections of guest areas, staff accommodation, offices, workshops, and operational facilities.
• Ensure all maintenance requests are logged, prioritized, and completed within agreed timelines.
• Manage maintenance schedules for buildings, electrical systems, plumbing, HVAC systems, generators, water systems, roads, and other infrastructure.
• Monitor maintenance costs and assist with budget control.
• Ensure maintenance tools, equipment, and spare parts are adequately controlled and available.
• Coordinate external contractors and service providers when required.
• Maintain accurate maintenance records and asset registers.
• Assist in the planning and execution of improvement and refurbishment projects.
• Coordinate all lodge security operations to ensure the safety of guests, employees, assets, and company property.
• Supervise and support security personnel and service providers.
• Conduct regular security inspections and risk assessments.
• Ensure access control procedures are followed for guests, visitors, contractors, and employees.
• Investigate security incidents and prepare reports for management.
• Ensure security equipment, alarms, radios, cameras, and access control systems are maintained and functional.
• Support emergency response procedures and incident management.
• Ensure compliance with company security policies and procedures.
• Maintain security records, occurrence books, and incident reports.
• Coordinate the operation, maintenance, and administration of all lodge vehicles.
• Monitor vehicle servicing schedules and ensure compliance with manufacturer recommendations.
• Maintain vehicle licensing, permits, insurance, and inspection records.
• Track fuel consumption and identify opportunities to improve efficiency.
• Coordinate transport requirements for guests, employees, suppliers, and contractors.
• Conduct regular vehicle inspections and ensure roadworthiness.
• Investigate vehicle incidents and submit reports as required.
• Monitor driver compliance with company policies and road safety regulations.
• Manage vehicle usage logs and fleet documentation.
• Support the implementation of Health & Safety standards throughout the lodge.
• Ensure facilities, fleet, and security operations comply with relevant legislation and company requirements.

Requirements

• Grade 12 (Matric)
• Relevant qualification in Facilities Management, Maintenance, Engineering, Security Management, Operations Management, or a related field will be advantageous.
• Minimum of 3-5 years experience in facilities, maintenance, security, fleet, or operational coordination.
• Previous experience within hospitality, lodge, tourism, or remote-site operations preferred.
• Experience managing contractors and service providers.

Qualifications

None specified

Salary & Benefits

Salary details not mentioned. Additional benefits include accommodation provided and meals on duty.