Sandton: HR Operations Administrator posted by Two Roads Trading

We are looking for an enthusiastic and people-first HR Operations Administrator to join our group’s Human Capital Division. This is a dynamic, on-the-ground role that bridges the gap between HR strategy and day-to-day people operations across our group of entities, which operate primarily in the engineering and technical services sectors. The ideal candidate brings hands-on site exposure, a genuine passion for people, and the administrative discipline to support a busy HR function. If you thrive in a fast-paced environment, love engaging with employees at all levels, and want to grow your HR career within a diverse industrial group this role is for you.

Requirements

Key Responsibilities

HR Administration & Record Management
Maintain accurate and up-to-date employee records, personnel files, and HR databases
Prepare and process employment contracts, appointment letters, variations, and termination documentation
Manage onboarding administration for new employees including induction packs, system setup, and documentation collection
Coordinate offboarding processes including exit documentation, final pay confirmations, and equipment returns
Maintain organisational charts and assist with headcount tracking across group entities

Recruitment & Talent Support
Assist with the end-to-end recruitment process including advertising vacancies, screening CVs, and scheduling interviews
Liaise with hiring managers and candidates in a professional and timely manner
Conduct reference checks and compile candidate packs for management review
Maintain a recruitment tracker and ensure all roles are filled within agreed timelines
Support talent pipeline activities and assist with internship or learnership coordination where applicable

Employee Relations & People Support
Serve as a first point of contact for employee queries, directing them appropriately and ensuring timely resolution
Assist HR management with the administration of disciplinary and grievance processes, including notice preparation and minute-taking
Support the coordination of performance review cycles, including documentation and tracking of completed assessments
Help facilitate a positive workplace culture by supporting employee engagement initiatives and recognition programmes
Build trusted relationships with employees across office and site-based environments

Site Coordination & Operational HR
Liaise with site managers, supervisors, and project teams to manage workforce HR needs in the field
Assist with the mobilisation and demobilisation of site-based employees, including documentation and compliance checks
Coordinate medical fitness certificates, safety inductions, and site access documentation in collaboration with SHEQ teams
Support the tracking of site-specific compliance requirements such as induction registers, PPE allocation, and contractor documentation
Travel to project sites periodically to engage with employees and support HR operations on the ground

Payroll & Leave Support
Assist with the collection and verification of leave forms, sick notes, and supporting documentation
Capture leave data and ensure leave records are accurately maintained in the HR or payroll system
Liaise with the finance team on payroll input submissions and resolve discrepancies as required
Generate leave reports and flag excessive leave or non-compliance to HR management

Benefits

Minimum Requirements

Diploma or Degree in Human Resources Management, Industrial Psychology, or a related field
1 3 years of HR administration experience in a generalist or operational HR role
Demonstrable exposure to engineering, construction, mining, or technical services environments
Understanding of South African labour legislation (LRA, BCEA, EEA, SDA)
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Valid drivers licence and willingness to travel to project sites when required
Strong written and verbal communication skills in English (additional South African languages advantageous)

Competencies & Personal Attributes

Genuinely people-oriented you care about the employee experience and it shows
High energy, positive attitude, and the ability to build rapport quickly across all levels of the business
Organised and detail-driven with the ability to manage multiple tasks simultaneously
Discreet and professional when handling sensitive or confidential employee matters
Self-starter who takes initiative and follows through without being micromanaged
Resilient and adaptable in a dynamic, fast-paced industrial environment
Strong sense of integrity, fairness, and ethical conduct in all HR matters
Comfortable working in both office-based and site-based settings