Job Description
About the Role
The Payment Supervisor role is a critical position within our organization, responsible for ensuring the accuracy and timeliness of vendor payments, managing supplier relationships, and maintaining compliance with company financial controls and policies.
Key Responsibilities
- Audit and verify supplier invoices for completeness, accuracy, correct approvals, pricing, VAT, and supporting documentation.
- Ensure 100% invoice audit accuracy before processing.
- Identify and resolve invoice discrepancies timeously.
- Capture and monitor supplier discounts, rebates, and negotiated payment terms accurately.
- Ensure all applicable discounts are claimed within agreed timelines.
- Prepare and manage payment batches and payment advices.
- Ensure payment accuracy aligns with approved vendor reconciliations.
- Monitor creditors team performance against deadlines and service standards.
- Track turnaround times and responses to vendor and internal queries.
- Provide support, guidance, and performance feedback to creditors clerks.
- Liaise with vendors regarding account queries, payment issues, and reconciliations.
- Align supplier credit limits and ensure prompt query resolution.
- Maintain positive supplier relationships to ensure uninterrupted supply.
- Act as custodian of the vendor master database.
- Oversee vendor onboarding, updates, maintenance, and approvals within ERP and SAP systems.
- Ensure vendor information is accurate, compliant, and up to date.
- Prepare and present consolidated monthly payment schedules for all entities.
- Ensure payment schedules are circulated for approval by the 25th of each month.
- Monitor vendor ageing does not exceed 30 days unless formally approved.
- Investigate and resolve debit balances.
- Circulate monthly ageing and debit balance reports.
- Track invoice processing and payment turnaround times.
- Reduce processing cycle times to less than 2 working days.
- Monitor Purchase Approval (PA) processing times from creation to approval.
- Prepare monthly reports highlighting PA approval delays.
- Escalate long outstanding approvals to management.
- Track invoices processed, PAs completed, and reconciliations performed per creditors clerk.
- Ensure monthly vendor reconciliations are completed accurately and timeously.
- Maintain compliance with company financial controls and policies.
- Drive automation initiatives within the creditors and payment process.
- Identify opportunities to reduce processing time, cost, and manual intervention.
Requirements
- Diploma or Degree in Finance, Accounting, Bookkeeping, or related field
- Minimum 5 years experience in Accounts Payable / Creditors environment
- Minimum 2 years supervisory experience
- Experience working on ERP systems and SAP essential
Qualifications
- Formal education/certifications (Bachelor’s, LLB, Matric, etc.)
Salary & Benefits
No information available.
Training & Development
Training and mentorship will be provided to support continuous skills development within the team.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Accounting / Finance Jobs in North Johannesburg
North Johannesburg is home to a thriving financial services sector, with many multinational companies having operations in the region. Typically, the accounting and finance industry in this area experiences steady demand for skilled professionals, driven by the growth of the economy and the need for organisations to maintain accurate financial records and make informed business decisions.
When it comes to salaries, typically the range for accounting and finance positions in North Johannesburg is quite broad, with experience, company size, and industry sector all playing a significant role in determining actual salaries. Generally, junior positions in this field can expect salary ranges of around R400 000 to R600 000 per annum, while senior roles can command salaries upwards of R1 million. However, it’s essential to note that these are broad estimates, and actual salaries may vary significantly depending on individual circumstances.
Common skills required for accounting and finance positions in North Johannesburg include proficiency in financial software, such as SAP or Excel, as well as a solid understanding of financial principles and regulations. Typically, candidates with a degree in accounting or finance, as well as relevant work experience, are best positioned to secure these roles. Other key skills include attention to detail, analytical thinking, and effective communication.
The financial services sector is one of the most significant industries that commonly employs accountants and finance professionals in North Johannesburg. Other sectors that often require these skills include technology, manufacturing, and retail. Typically, organisations in these industries need accounting and finance staff to manage their financial transactions, prepare financial statements, and provide insights to inform business decisions.
For those interested in pursuing a career in accounting or finance, there are many opportunities for development and advancement. Typically, junior roles can provide valuable experience and training, which can be used as a springboard for more senior positions within the organisation. External training programs, such as certifications offered by the South African Institute of Chartered Accountants (SAICA), can also enhance career prospects. With dedication and hard work, it’s generally possible to progress to leadership roles or transition into related fields, such as business analysis or financial planning.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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