Pretoria: Personal Assistant

Key Responsibilities Manage the CEOs office, maintaining a professional, confidential, and efficient environment. Act as the primary point of contact and gatekeeper for the CEO. Build and maintain strong relationships with internal and external stakeholders. Handle sensitive information with discretion and professionalism. Oversee daily office operations, facilities, equipment, and administrative support services. Coordinate meeting venues, catering, stationery, office supplies, and refreshments within budget and company policies. Manage reception, cleaning, barista, and canteen support services. Ensure office facilities and equipment are properly maintained. Manage the CEOs calendar, appointments, meetings, and logistics. Prepare meeting documentation, reports, presentations, and board packs. Coordinate local and international travel, including itineraries, visas, forex, and travel-related documentation. Liaise with travel providers to ensure cost-effective and policy-compliant arrangements. Provide administrative support to the CEO, Executive Team, and business projects. Conduct research and compile reports on clients, competitors, industry trends, and strategic initiatives. Coordinate strategic activities and follow up on key actions and deliverables. Record and distribute accurate meeting minutes for executive, divisional, and board meetings. Process and reconcile expense claims Support import/export administration and other ad hoc business projects. Provide general administrative assistance Foster positive working relationships across all levels of the organisation. Participate in staff development initiatives and provide support to colleagues Qualifications Grade 12 (Essential) Diploma or Degree in Administration or a related field (Advantageous) Experience 68 years’ experience in Executive Administration, Office Management, or Secretarial roles. Technical Competencies Executive diary and travel management Meeting coordination and minute-taking Document and records management Microsoft Office Suite Administrative and office management processes Personal Competencies Integrity and professionalism Strong planning, organisation, and prioritisation skills Excellent attention to detail Problem-solving ability Ability to work independently Strong interpersonal and stakeholder management skills Customer-focused approach Confidence interacting with senior executives