Stellenbosch: Event Planner & Operations Coordinator – Stellenbosch posted by Time Personnel

About the Role

We are seeking an experienced Event Planner & Operations Coordinator to join our team in Stellenbosch. As a key member of our events team, you will be responsible for ensuring the commercial, operational, and experiential success of all events. If you have a strong understanding of profitability, GP targets, labour ratios, and cost control, and are confident leading strong personalities, we want to hear from you.

Key Responsibilities

• Take ownership of the full commercial, operational & experiential success of all events
• Conduct high-conversion venue viewings
• Assist with structured quotations and closing of sales
• Support booking pipeline stability
• Act as primary relationship owner post-sale
• Set clear expectations and manage scope
• Deliver a seamless five-star experience from planning to execution
• Protect brand reputation at all times
• Negotiate rates and enforce service standards
• Manage supplier compliance, access and breakdown
• Maintain strong, accountable supplier partnerships
• Align kitchen, bar, supervisors, maintenance, cleaning and suppliers
• Lead structured pre-event briefings
• Ensure role clarity, timelines, and accountability
• Own event profitability from confirmation to reconciliation
• Monitor revenue, labour, bar performance and supplier costs
• Support package development, pricing strategy and revenue growth
• Maintain accurate CRM records, eliminating and preventing errors
• Finalise and control BEOs and function sheets
• Lead and develop Event Supervisors
• Identify inefficiencies, improve planning & processes for scalability and profitability

Requirements

• Matric and relevant qualification
• Driver’s license and own vehicle required
• Availability to work extended hours
• Strong understanding of profitability, GP targets, labour ratios, and cost control
• Ability to negotiate supplier agreements & protect margins, profit-focused decisions
• Mature leadership presence; confident leading strong personalities
• High ownership mindset, calm, decisive, and solutions-focused under pressure
• High emotional intelligence and conflict management capability
• Professional, sales confidence with strong presentation ability & communication skills
• Strong systems thinking, process improvement ability & attention to detail
• CRM literacy and disciplined documentation management
• Anticipates risk and plans proactively

Qualifications

• Formal education/certifications (Bachelor’s, LLB, Matric, etc.)

Salary & Benefits

Salary: R negotiable dependent on experience