Job Description
About the Role
We are seeking a highly organised, proactive, and people-oriented Office Administrator / Executive Assistant to ensure the smooth day-to-day running of our office while providing direct support to the CEO and executive team. This role is central to the business, helping leaders stay focused on strategic priorities by managing administrative tasks, coordinating schedules, and creating an efficient, well-run office environment.
Key Responsibilities
- Oversee the daily operations of the office, ensuring a smooth and efficient working environment
- Manage office supplies, equipment, and vendor relationships
- Coordinate office maintenance, IT support, and facilities as needed
- Handle incoming calls, emails, and correspondence professionally
- Organise internal events, meetings, and team activities
- Maintain filing systems (digital and physical)
- Manage complex calendars and scheduling for the CEO and executives
- Coordinate meetings, including preparing agendas, booking venues, and taking minutes where required
- Arrange travel, accommodation, and itineraries
- Act as a gatekeeper and first point of contact for executives
- Assist with preparation of presentations, reports, and documents
- Support executives with ad hoc tasks and follow-ups to ensure priorities are executed
Requirements
- Highly organised with strong attention to detail
- Excellent time management and ability to prioritise effectively
- Strong interpersonal skills that build rapport easily and work well with people at all levels
- Proactive and solution-oriented mindset
- High level of discretion and confidentiality
- Strong written and verbal communication skills
- Comfortable managing multiple tasks in a fast-paced environment
- Tech-savvy with proficiency in Microsoft Office / Google Workspace (calendar management essential)
Qualifications
- 25 years experience in an administrative, office management, or executive assistant role
- Experience supporting senior leadership is highly advantageous
- Relevant qualification in administration, business, or similar (preferred but not essential)
Salary & Benefits
- Not specified
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in Gauteng
Admin / clerical / secretarial positions are in high demand across Gauteng, with the job market typically experiencing steady growth in this field. The financial services sector, technology industry, and manufacturing sector are among those commonly employing administrative staff, as they require efficient organisation and support functions to operate effectively.
In terms of compensation, salaries for admin clerical secretarial roles vary widely depending on factors such as level of experience, company size, and industry sector. Generally, entry-level positions may command a salary range of around R10 000 – R20 000 per month, while more senior roles can earn between R30 000 – R60 000 per month or more, depending on individual qualifications and performance. However, it’s essential to note that these figures are only rough estimates and can vary significantly based on the specific employer and industry.
Typically, admin clerical secretarial roles require a range of key skills, including proficiency in Microsoft Office software, excellent communication and interpersonal skills, attention to detail, organisational abilities, and technical knowledge of HR systems or other relevant software. Additionally, many employers also value candidates with experience in customer service, data entry, or bookkeeping.
These roles are commonly found in various industries, such as financial services, technology, manufacturing, and healthcare. In the finance sector, for example, administrative staff may be responsible for providing support to accountants or financial analysts, while in the tech industry, they might assist software developers or IT project managers with administrative tasks.
Career development opportunities for admin clerical secretarial professionals are often extensive, with many roles offering a clear pathway to more senior positions. With experience and additional training, individuals can move into specialist roles such as HR administrator, operations manager, or even management positions.
This information provides general career guidance. Actual salaries and requirements vary by employer.
GO APPLY NOW
Safe & secure application process
Explore More Opportunities
[quick_job_alert]
[jobseeker_tips]
How to Apply
Click “GO APPLY NOW” to visit the company’s application page.
Follow their instructions carefully.
JVR Jobs connects you with employers – we don’t process applications directly.
Latest Job Opportunities
[sa_latest_jobs count=”6″ columns=”2″]
Browse Employers
Job Alerts