Job Description
Purpose of the Role
To provide administrative support to the Services Department by responding to orders, customer inquiries, invoice queries, and tenant complaints, while ensuring compliance with internal processes and service level agreements.
Key Responsibilities
Administration Management
- Maintain filing systems and control source documentation per building.
- Manage approval processes for expenditure applications.
- Coordinate monthly service provider meetings and ensure documentation is filed.
- Monitor service level agreements and compliance reports.
- Maintain relationships with local authorities.
New Building Intake
- Prepare buildings for handover and manage snag lists.
- Load work orders and asset registers on MyBuilding platform.
- Ensure all building documentation is handed over and filed.
Student Take-in Process
- Inspect buildings and assist with maintenance and compliance checks.
- Support admin staff during student intake.
Risk Management
- Ensure compliance with OHS Act, local bylaws, and SABS/SANS standards.
- Manage liability claims and incident reporting.
- Enforce contractor documentation requirements.
Asset Maintenance & Management
- Dispatch and follow up on maintenance requests.
- Control reactive purchase/work orders.
- Assist with building inspections and procurement processes.
Financial Management
- Assist with loading building expense budgets.
- Maintain service contract schedules and liaise with service providers for invoices.
Customer Services
- Handle tenant complaints and manage consumables.
- Communicate with tenants and internal teams.
- Attend operational meetings and meet deadlines.
Reporting
- Print and reconcile accrual reports and maintenance ledgers.
- Prepare management packs and update variance comments.
Candidate Profile
The ideal candidate is detail-oriented, proactive, and capable of managing multiple administrative tasks in a property services environment. They should possess strong communication skills, be deadline-driven, and able to interact professionally across all levels of staff.
Minimum Requirements
- Grade 12 (Matric)
- Relevant Diploma or minimum 3 years of property experience
- Strong proficiency in MS Office (especially Excel)
- Aptitude for learning new software
- Excellent attention to detail and numerical accuracy
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Other IT/Computer Jobs in Gauteng
The IT and computer industry is one of the most dynamic and growing sectors in Gauteng, with a thriving job market that offers a wide range of opportunities for career advancement.
In terms of salary ranges, IT professionals in Gauteng can expect to earn anywhere from R800 000 per annum for junior positions to over R2 million for senior executives. The average salary for software engineers is around R1.5 million, while data analysts can earn between R900 000 and R1.2 million. With experience and skills, IT professionals in Gauteng can expect significant salary increases, with some roles offering bonuses and benefits that can increase their overall remuneration.
To succeed in the IT industry in Gauteng, candidates need to possess a range of key skills, including programming languages such as Java, Python, and C++, as well as experience with databases, cloud computing, and cybersecurity. Strong problem-solving skills, attention to detail, and excellent communication skills are also essential for success in this field. Additionally, knowledge of ITIL (Information Technology Infrastructure Library) and Agile methodologies can be highly valued by employers.
Several major companies and industries in Gauteng are currently hiring IT professionals, including technology firms such as Microsoft, IBM, and Oracle, as well as banks and financial institutions like Standard Bank and Nedbank. The finance industry is also a significant employer of IT staff, with roles ranging from software development to data analytics and cybersecurity.
Career growth opportunities are abundant in the IT industry in Gauteng, with many companies investing heavily in employee training and development programs. With experience and skills, IT professionals can move into senior leadership positions or start their own businesses, while also pursuing further education and certifications. The Johannesburg Stock Exchange (JSE) is also a significant employer of IT staff, with roles ranging from software development to data analytics and cybersecurity.
Overall, the IT industry in Gauteng offers a wide range of exciting career opportunities for job seekers with the right skills and experience. With salaries that are competitive with those offered by major companies globally, there has never been a better time to pursue a career in this dynamic and rapidly evolving field.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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